Those printed folders with dozens of little boxes printed
on the outside are great for storing the inevitable paperwork, but if
you have more than a handful of staff, a computerised system will more
than earn its cost.
So much information has to be recorded these
days, and keeping it up can be a nightmare.
In our office the personnel database prints off a welcome pack
and information form for all new employees, and
it emails existing staff every three months with a note of the data
on file about them. This way
we get to know about changes of address or personal circumstances without
fuss and as a matter of routine.
Employment contracts, changes of salary,
holidays taken, sickness days, accidents, next-of-kin,
can all be taken care of with the minimum of effort, as well
as keeping details of qualifications, courses taken, warnings given. We also keep details of partners and childrens’
names and we run selected items into managers’ Outlook systems,
so that they know when it is someone’s birthday, or the anniversary
of the day they joined. It is
perhaps a sign of the times that we can also cause the system to generate
an email to IT when people leave, requesting cancellation of their mailbox
and network access privileges.
Every Personnel system we write is different. Ask us to quote for what you have in mind.
